Introduction
Online OHS System:
Online OHS System:
Watch our Online OHS Training Videos to see how easy it is to meet your OH&S compliance obligations with Online OHS
Pre Starter Kit
Online OHS How-to-Guide:
Online OHS How-to-Guide:
The Online OHS Starter Guide has been introduced to assist in the setup of your OHS system. Easy to use guided introduction and setup allows you to systematically create your OHS compliance system for your individual workplace. Most businesses, although they may not have a formal OHS system, already have a lot of the information readily available to begin the process, such as sites of work, employees details, position description, plant and equipment used etc. The Starter Guide inside the Online OHS system will allow you to structure this information in a way that will create the foundation of a OH&S system for your business.
Step 1 Online OHS Starter Guide:
Online Compliance Systems
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Step 2 Hazards in the Workplace:
Identifying, assessing, controlling and reviewing hazards in the workplace are a critical component of a compliant OH&S system. This tutorial will explain what is a hazard and how to identify, assess and control. The built in review process inside Online OHS allows for reminders to automatically alert desigated employees as well as keeping a log for audit purposes.
Accident Register:
It your legal obligation to keep a record of all accidents and incidents in the workplace. This register within the Online OHS system will allow you to identify where, when and to whom the accident relates and keep a log to meet your obligations.
Accident Investigation:
As part of your obligation in relation to accidents and incidents they must be investigated to be prevented from recurring. This section allows the user to identify the where, when, how, why. A full investigation will result in a recommendation within your organisation which may, for example be, modifying a piece of equipment or even replacing it, or to conduct more detailed training on safe use of equipment. All this information can be entered and stored into the system and of course a log will be kept thereby allowing you to fully discharge your compliance obligations.
See how the Online OHS system uses the 6 Steps to assist you with building your OHS system. This tutorial explains the relationship between the steps and how it applies or can be implemented in your business. This guide explains how, when, why and what you need to develop an OHS system for your business using Online OHS. Further detail is available in our other tutorials.
In this tutorial you will learn how to use the Online OHS system and how to navigate through it's major categories and sub-catogories including how an end user only has to click 1 button to access relevant information for their site.
Step 3a
How to develop a SWM:
How to develop a SWM:
Some activities that have been entered during the starter kit process may need a Safe Work Method (SWM) developed for them. A SWM is a document that directs or instructs you employees on how to undertake the activity safely. In this tutorial you will learn how to build or upload SWM's into the Online OHS system.
Step 3b
Plant & Equipment:
Plant & Equipment:
It is important that Plant & Equipment are maintained in safe working order and that this can be proved. The Online OHS system has a built-in register for this purpose. Reminder dates for maintenance can be set and the relevant employee alerted via an email. Maintenance documents can be uploaded as well as a picture of the equipment and instruction manuals on safe operation next to the item in the register, and of course the sytem will create a log for audit purposes.
Step 3c
Emergency Procedures:
Emergency Procedures:
An emergency is a serious, unexpected, often dangerous situation that requires immediate action. The emergency procedure is a plan of action to be conducted in a certain order or manner, in response to an emergency event. The procedure builder inside the Online OHS system allows the user to develop these procedures and ensure all employees, visitors and contractors are made aware of them.
Step 4
Checklist Builder:
Checklist Builder:
The Checklist Builder inside the system is a useful addition in creating a safer work environment. Checklists or procedures can be built for a myriad of task. For example opening and closing of premises, start up of equipment, inventory of items needed for a repeated task. These checklist can be developed and use to ensure each procedure is conducted correctly no matter who performs it.
Step 5
Policy Builder:
Policy Builder:
In this tutorial you will learn what a policy is, what is the difference between a policy and a procedure, why you need them, how to write a policy and how to build a policy using the Online OHS policy register.
Step 6
How to use the Induction module:
How to use the Induction module:
Once your system has been populated and hazards have been identified and control measures implemented, SWM's and policies have been developed you will now need to induct your employees. You will learn how to build an induction and induct your employees into your safe work operating procedures.
Contractor Management:
It is the responsible, and liability rests, with employers for the ultimate conduct of contractors. It is therefore vitally important that each business obtains from and keeps records of OHS related information about their contractors. Records such as Public Liability Insurance, current workers compensation insurance, qualifications of the contractors employees, records of any permits needed to perform work. The Online OHS system allows for the user to obtain and store this information, review dates can be set for the expiry of insurances and alert the user to obtain updated documentation.
Ongoing as need arises
Alerts Section:
The Alert section is used as part of the audit process to ensure continual improvement. It is also used to remind and advise when maintenance and training need reviewed, hazards or incidents have been entered into the system or any designated event or task has not been implemented or addressed by the allocated due date.
Step 3d
Chemicals:
Chemicals:
In this tutorial you will learn your responsibilities in relation to hazardous substances in the workplace, what information, processes and procedures you need in place including the applicable Material Safety Date Sheet (MSDS). The Online OHS system has a chemical register for this purpose to assist you in meeting your workplace safety obligations.
Employees Introduction to
Online OHS:
Online OHS:
In this tutorial a employee will learn their responsibilities in cooperating with the employers efforts in providing a safe workplace as well as learning how to download documents and checklist from the system, how to log a hazard and an accident, and how to undertake an induction that has been set by their employer.
What to do when an Employee Starts:
In this tutorial you will learn what to do in the Online OHS system when a new employee starts. This tutorial will highlight how to enter the employee into the system, how to identify what induction needs to be assigned to the employee, how to assign the employee to the inductions using the Online OHS E-Learning module and how to introduce the Online OHS system to the employee so they know how to undertake the induction as well as obtain any documentation to perform their job safely and how to log and accident and hazard.
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